Privacy Policy

Privacy Policy

1. Introduction

We are committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, and process your personal information in compliance with the General Data Protection Regulation (GDPR) and other applicable European data protection laws. By registering for and participating in this scientific conference, you agree to the terms outlined in this policy.

2. Data We Collect

We collect and process the following personal data from participants:

  • Name, affiliation, and contact details (e.g., email address) provided during registration.
  • Abstract submissions, including authorship details and any content uploaded.
  • Photographs taken during the event sessions.

3. Purpose of Data Collection

Your personal data will be used solely for purposes related to the organization and execution of the conference, including:

  • Creating the publicly available Book of Abstracts.
  • Generating name badges and participant lists.
  • Communicating essential conference updates.
  • Sharing conference photos on the official website.

4. Legal Basis for Processing

The processing of your personal data is based on your consent, which you provide by submitting your registration and abstract. You may withdraw your consent at any time by contacting the organizers; however, please note that this may affect your ability to participate in the conference.

5. Data Sharing

Your personal data, specifically your contributions (e.g., abstracts), will be included in the publicly available Book of Abstracts. Photographs taken during the conference may also be published on the conference website.

6. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes outlined above. Abstracts and photographs will remain publicly available as part of the conference materials unless otherwise requested for removal.

7. Your Rights

As a data subject under the GDPR, you have the right to:

  • Access your personal data.
  • Rectify inaccuracies in your personal data.
  • Request the erasure of your personal data.
  • Restrict or object to the processing of your personal data.
  • Lodge a complaint with a supervisory authority.

For any inquiries or requests regarding your personal data, please contact the conference organizers.

Terms and Conditions

1. Participation Agreement

By registering for the conference, you agree to:

  • Submit accurate and complete information during the registration process.
  • Provide consent for your personal data to be used as outlined in the Privacy Policy.
  • Allow your submitted abstracts to be included in the publicly available Book of Abstracts.
  • Participate in the conference sessions, where photographs may be taken, and consent to these photographs being published on the conference website.

2. Abstract Submissions

  • Abstracts must adhere to the submission guidelines provided by the organizers.
  • By submitting an abstract, you confirm that you hold the rights to the content and grant the organizers permission to publish it in the Book of Abstracts.

3. Photography

  • By participating in the conference, you acknowledge and agree that photographs may be taken during sessions and other conference activities.
  • These photographs may be published on the conference website or used in promotional materials.
  • If you wish to opt out of being photographed, please inform the organizers in advance.

4. Limitations of Liability

The conference organizers are not responsible for any loss, damage, or inconvenience arising from your participation in the event.

5. Modifications

The organizers reserve the right to update or modify these Terms and Conditions at any time. Participants will be informed of any significant changes.

By registering for the conference, you confirm that you have read, understood, and agreed to this Privacy Policy and the Terms and Conditions.

For further questions or concerns, please contact the conference organizers.